Adding a property to a deal

A property is the asset being built, renovated, or managed, serving as collateral for lenders in case of borrower default. Property management ensures its value is accurately assessed, maintained, and protected, directly influencing portfolio performance and guiding lenders in resource allocation and strategic planning.

You can add one or more properties to a deal.

Note: Ensure that:
A deal is created.
Full access is provided to the Asset Management > Property Tracking permission.

To add a property to a deal, perform the following steps.

At the top-left of the page, click Portfolio.

On the Portfolio page, click Deal ID or View for the required deal.

On the left navigation menu, click Property.

On the Property page, click + New Property.

In the New Property dialog box, on the Property Details tab, enter the following information.

Field	Description
Property Name	The name of the property. This field is mandatory.
Property Status	The property status such as: Pipeline Proposed Approved Draft Active Stabilized Payoff Quoted Closed Pending Conversion Archive Paid Off Converted Released Deleted This field is mandatory.
Property Type	The property type such as: Commercial: Agricultural Commercial General/Misc. Easements/Personal Prop/Other Hospitality Industrial Mixed Use Multifamily Office Public and Semi-Public Retail Special Purpose Vacant Land Residential: Small Multifamily Single Family Vacant Land Residential This field is mandatory.
Property subtype	The property subtype such as duplex, triplex, apartment, townhome, nursing home, resort, and so on. This field is mandatory. Note: The property subtype varies according to the selected property type.
Property Class	The real estate property class based on their age, location, physical condition, and potential for generating income, such as A, B, C, and D.
Owner Occupied?	Specifies whether the property is occupied by the owner. This field is mandatory.
The property address details. Country Street Address Apartment, Suit, etc. City State/Province or Territory Postal Code County MSA (Metropolitan Statistical Area) Sub-Market The Country, City, State/Province or Territory and Postal Code are mandatory fields.
Estimated Net Cash Flow	The estimated income from a property, after all expenses.
Historical Cost Basis	The original value paid for a property, including the purchase price and any associated costs, such as closing fees and improvements.

Click the Ownership Details tab.
On the Ownership Details tab, enter the following information.

Field	Description
Ownership Interest	The rights and entitlements to a property.
Self Managed	Specifies whether the property is self-managed.
Acquisition Date	The date when the buyer gains control of the property.
Acquisition Cost	The total expense incurred while purchasing a property.
Lien Type	A legal claim or right against a property that secures the payment of a debt or obligation.
Contractual Management Fees	The costs outlined in a property management agreement for the services offered by a property management company.
Ground Lease Original Expiration Date	The original end date of the ground lease term when the lease was first signed.
Ground Lease Current Expiration Date	The original end date of the ground lease term when the lease was first signed.
Annual Ground Lease Payment	The amount that a tenant pays each year to a landowner under a ground lease agreement.

Click the Additional Details tab.
On the Additional Details tab, enter the following information.

Field	Description
Number of Buildings	The total number of buildings in the property.
Acreage	The area of property in acres.
Gross Square Footage	The total area of all enclosed spaces within buildings, measured to the exterior walls. This includes all floors, rooms, corridors, and common spaces, even those that are not usable or rentable.
Net Rentable Area Square Footage	The net rentable area in square feet.
Number of Beds (Applicable only for Multifamily-Dormitories/Group Quarters property)	The total number of beds in the dormitories/group quarters.
Number of Stories	The total number of levels or floors, including all above-ground levels.
Number of Elevators	The total number of elevators.
Number of Parking Spaces	The total number of Parking Spaces.
Estimated Number of Units (Applicable only for Multifamily property)	The estimated number of units.
Number of Rooms (Applicable only for Hospitality property)	The total number of rooms.
External Unique ID	The external unique identifier (eUID) is used to manage data creation and editing throughout the system. Note: The eUID is set in third-party applications such as the Excel Add-In. If an eUID already exists for this data object, you can view it here. If no eUID exists, you can create it here. After an eUID is set, it cannot be edited.
Construction Contract End Date	The date when the construction contract ends.
Construction Date	The date when the construction of the project begins. Note: To add multiple construction dates, click + Add Construction Date.
Construction Date Notes	The detailed information about the construction start date and relevant milestones.
Renovation Date	The date when the renovation work on a building or structure begins. Note: To add multiple renovation dates, click + Add Renovation Date.
Renovation Date Notes	The detailed information about the renovation start date and relevant milestones

Click + New Property.

A message is displayed indicating that the property is saved successfully.

FAQ

What is a property in the context of a deal?

A property is the asset being built, renovated, or managed, serving as collateral for lenders in case of borrower default.

Can I add multiple properties to a deal?

Yes, you can add one or more properties to a deal.

What permissions do I need to add a property to a deal?

You need to have full access to the Asset Management > Property Tracking permission.

What information is mandatory when adding a new property?

Mandatory fields include Property Name, Property Status, Property Type, Property Subtype, Owner Occupied status, and certain address details.

Is it necessary to create a deal before adding a property?

Yes, a deal must be created before you can add a property to it.

What types of property statuses can I select?

Property statuses include Pipeline (Proposed, Approved, Draft), Active (Stabilized, Payoff Quoted, Closed, Pending Conversion), and Archive (Paid Off, Converted, Released, Deleted).

What details are required under Ownership Details?

Required details include Ownership Interest, Self Managed status, Acquisition Date, Acquisition Cost, and Lien Type.

What is the purpose of the Estimated Net Cash Flow field?

The Estimated Net Cash Flow field indicates the estimated income from a property after all expenses.

Can I add multiple construction or renovation dates?

Yes, you can add multiple construction or renovation dates by clicking + Add Construction Date or + Add Renovation Date.