Overview
Recent updates to the Deal Management platform have significantly expanded the data model for properties and units. These enhancements are designed to help lenders better track property performance and compliance, support more complex scenarios, and deliver deeper insight across all commercial real estate (CRE) property types. This article outlines the new features added to properties, units, and rent rolls, along with instructions on how to use them effectively.
Tracking ESG and Archived Properties
Description
To better support lender reporting and compliance needs, new fields have been added to track Environmental, Social, and Governance (ESG) data at the property level. Additionally, a new archive function allows lenders to exclude inactive properties from future credit metric calculations.
Step-by-Step Instructions:
Step 1: Navigate to the relevant property record in Deal Management.
Step 2: Locate the new ESG fields to input data about environmental risk, social factors, and governance compliance.
Step 3: If a property is no longer active, update the property status to an "Archive" status.
Step 4: The system will automatically omit this archived property’s financials (e.g., Net Operating Income and Net Cash Flow) from downstream credit calculations.
Note:
ESG tracking helps meet regulatory standards and investor reporting needs. Archiving ensures your portfolio analytics remain current and accurate.
Managing Unit Types and Floor Plans
Description
The Unit section now includes expanded options for unit types and the ability to associate units with specific floor plans. This enables more accurate tracking and better benchmarking across CRE asset classes.
Step-by-Step Instructions:
Step 1: Open the Units tab within a property record.
Step 2: Select the property type to filter and display only relevant unit types (e.g., hotel rooms, retail suites, storage units).
Step 3: Use the search function to quickly locate a specific unit type.
Step 4: Assign a floor plan to each unit using the new "Plan" field. For example, "1-Bedroom Garden Unit."
Note:
Associating floor plans with units improves reporting in rent rolls and enables better data grouping and insights.
Using the Unified Rent Roll Experience
Description
Previously, rent roll functionality was restricted by property type. Now, Deal Management offers a unified rent roll experience that supports both unit mix and commercial rent rolls on the same property. This change allows lenders to tailor data capture and reporting more granularly.
Step-by-Step Instructions:
Step 1: Open the Rent Rolls tab for a property.
Step 2: Choose whether to manage a unit mix, commercial rent roll, or both—regardless of property type.
Step 3: Toggle between rent roll types to track apartments, retail units, or offices as needed.
Step 4: Use new fields and grouping features to sort by unit type, plan, or occupancy status.
Step 5: Customize your view with saved default layouts per property type.
Note:
This flexibility is ideal for managing mixed-use properties and enables richer insights through group totals, averages, and segmented data views.
For additional support, contact your account representative or visit the Built support center.