Configuring and Sending Funding Notices

Overview

This article explains how to configure, customize, and send funding notices to external stakeholders on a draw-by-draw basis. It’s intended for users managing funding sources and needing to notify external capital providers about their obligations. Funding notices are used to inform external stakeholders (such as participants or syndicate members) about their funding obligations for each draw. Recent enhancements allow you to:

• Customize notice content and branding

• Select which documents are included

• Choose recipients and set notice expiration

• Track notification and funding status

Accessing the Funding Source Widget

Step-by-Step Instructions:

1. Navigate to a draw on a deal with a source that is collaborated.

2. Go to the Overview tab.

3. Locate the Funding Source Widget.

   1. This widget lists all funding sources, their child sources, amounts due, and associated contacts.

Configuring a Funding Notice

Step-by-Step Instructions:

1. In the Funding Source Widget, click Configure Notice.

2. In the configuration panel:

   1. Preview the notice layout on the left side of the modal.

   2. Select the funds destination.

   3. Choose whether to obfuscate account/routing numbers.

   4. Select branding (your business profile or default platform branding).

   5. Set the notice expiration period (e.g., 7 days).

   6. Choose which documents to include in the downloadable package.

3. Specify recipient email addresses.

   

   Note:

   Obfuscating account/routing numbers enhances security for recipients.

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   Sending and Downloading the Notice

   Step-by-Step Instructions:

   1. After configuring, click Generate Notice.

   2. The system will create a downloadable package (ZIP file) containing:

      1. The funding notice PDF (with draw amount, share due, share percentage, and notified contacts)

      2. Any selected supporting documents

   3. You can email the notice directly to selected recipients.

   4. Recipients receive a link to download the notice, which expires after the set period.

   

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   Managing Recipients and Tracking Status

   Step-by-Step Instructions:

   1. In the Funding Source Widget, view the list of deal contacts and their associated amounts due.

   2. To add or remove contacts as needed for each draw, Deal Contacts will need to be edited from the Stakeholders tab.

   3. After sending, track whether recipients have downloaded the notice.

   4. Update the funding status as:

      1. Funded (when payment is received)

      2. Outstanding (if payment is still pending)