--- title: "Adding a Transaction" slug: "adding-a-transaction-1" updated: 2025-11-12T21:57:42Z published: 2025-11-17T16:29:33Z canonical: "help.getbuilt.com/adding-a-transaction-1" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.getbuilt.com/llms.txt > Use this file to discover all available pages before exploring further. # Adding a Transaction ### **Overview** Adding a transaction within a deal allows you to update financial records, apply contributions, distributions, or reconcile amounts in your Capital Stack. This feature supports accurate tracking of principal, interest, fees, and other components in your deal structure. Each transaction type has a distinct effect, and understanding them ensures compliance and financial accuracy. --- ### **Adding a New Transaction** #### Description To add a transaction to a deal, certain setup steps must be completed and the user must have full permissions. Transactions are categorized (e.g., Principal, Interest, Escrow, etc.) and directly impact either the funding source balance or the account balance depending on the type. Step-by-Step Instructions: 1. Navigate to the Portfolio tab at the top-left of the page. 2. On the Portfolio page, click the relevant Deal ID or View for the deal. 3. In the left navigation panel, click Transactions. > [!NOTE] > Note: Ensure the following setup and permissions are in place > > - Deal Management, Stakeholder, Draws, and Capital Stack full access > - At least one funding source created within the Capital Stack > - Setup of Capital Stack, Sources & Uses, and Funding Rules 4. On the Transactions page, click + New Transaction. 5. In the New Transaction dialog box, fill out the required fields: 1. **Transaction Type**: Select from a dropdown list (e.g., Principal Payment, Fee, Insurance Distribution, etc.) 2. **Allocate to Funding Sources**: Specify the amount being applied from each funding source 3. **Sub Type**: Only visible if the Transaction Type is "Fee" or "Reconciliation" 4. **Date**: Enter the transaction date 5. **Memo**: Optional notes or description 6. Click **+ New Transaction** to save. > [!NOTE] > Note: > > - Contribution" and "Distribution" transaction types require an associated Account. > - Fee and Interest transactions do not impact the funding source balance --- ### **Transaction Type Definitions** #### Description Each transaction type performs a specific function and impacts deal balances differently. Below is a breakdown grouped by category and alphabetized within each group. #### Principal Impacting Transactions | Transaction Type | Definition | | --- | --- | | Allocation Reconciliation | Changes Funded to Date and Principal Balance across allocations. Debits and Credits must be balanced. | | Collateral Sales Proceeds | Indicates repayment of a debt source from collateral sale. Reduces Outstanding Principal Balance. | | Fee | Tracks fee payments. Impacts Principal Balance, but not Funded to Date. | | Principal Payment | Reduces Outstanding Principal and Outstanding Commitment. | | Principal Sell Off | Same as Principal Payment; used to reduce Outstanding Principal of a debt source. | | Realized Gain | Reduces Outstanding Principal. Indicates gain realization. | | Realized Loss | Reduces Outstanding Principal. Indicates loss realization. | | Reconciliation | General purpose adjustment. Used for Escrow, Fee, Interest, Principal, Reserve. | | Source to Source | A transaction that transfers funds from one funding source to another. The source providing funds behaves like a Draw—increasing Funded to Date and Principal Balance. The source receiving funds behaves like a Principal Payment—decreasing Principal Balance and Outstanding Commitment, but not impacting Funded to Date. | #### Interest Impacting Transactions | Transaction Type | Definition | | --- | --- | | Interest Deferral | Increases Principal Balance (deferred interest). Not Funded to Date. | | Interest Payment | Non-principal. Does not impact Principal Balance. | #### Escrow Account Transactions | Transaction Type | Definition | | --- | --- | | Excess Cash Contribution | Increases the Balance of the Account on the Capital Stack. Requires 'Escrow' account. | | Excess Cash Distribution | Decreases the Balance of the Account on the Capital Stack. Requires 'Escrow' account. | | Insurance Contribution | Increases Escrow Account balance. | | Insurance Distribution | Decreases Escrow Account balance. | | Real Estate Tax Contribution | Increases Escrow Account balance. | | Real Estate Tax Distribution | Decreases Escrow Account balance. | #### Reserve Account Transactions | Transaction Type | Definition | | --- | --- | | Reserve Contribution | Increases Reserve Account balance. | | Reserve Distribution | Decreases Reserve Account balance. | > [!NOTE] > Note: > > Refer to this table when selecting your Transaction Type to ensure you choose the one that aligns with the intent and impact of your update. --- ### FAQ #### What is the purpose of adding a transaction within a deal? Adding a transaction allows you to update financial records, apply contributions, distributions, or reconcile amounts in your Capital Stack, ensuring accurate tracking of principal, interest, fees, and other components. #### What permissions are required to access deal management features? Full access is needed for Deal Management, Draws, and Capital Stack. #### Do Fee and Interest transactions impact the funding source's balance? No. These are accrued outside the platform and logged for record keeping. #### What information is mandatory when creating a new transaction? Transaction Type, Allocated Amount, and Date. #### Why can’t I select Contribution or Distribution types? These require an Account to be set up in the Capital Stack before use. #### What permissions are required to add a new transaction? Users must have full access to Deal Management, Stakeholder, Draws, and Capital Stack, along with at least one funding source created within the Capital Stack. #### What types of transactions can be added? Transactions can be categorized as Principal, Interest, Escrow, and others, each impacting the funding source balance or account balance differently. #### Do Fee and Interest transactions impact the funding source balance? No, Fee and Interest transactions do not impact the funding source balance. #### What is the difference between a Principal Payment and a Principal Sell Off? Both reduce Outstanding Principal of a debt source, but they are categorized differently for tracking purposes. #### What is required to complete a Contribution or Distribution transaction? These transaction types require an associated Account to be specified. #### How do I navigate to add a new transaction? You can navigate to the Portfolio tab, select the relevant Deal ID, and then click on Transactions to add a new transaction. #### What happens if I select 'Interest Deferral' as a transaction type? Selecting 'Interest Deferral' increases the Principal Balance but does not affect Funded to Date. #### Can I add notes or descriptions when creating a transaction? Yes, there is an optional Memo field where you can add notes or descriptions.