--- title: "Subcontractors - Submit a Pay Application" slug: "how-to-submit-a-pay-app" updated: 2026-04-23T21:18:22Z published: 2026-04-23T21:18:22Z canonical: "help.getbuilt.com/how-to-submit-a-pay-app" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.getbuilt.com/llms.txt > Use this file to discover all available pages before exploring further. # Subcontractors - Submit a Pay Application ### **Overview** The Pay App (Payment Application) workflow in Built allows vendors and subcontractors to submit invoices for work completed during a billing period. This article walks through how to create a receivable, complete the invoice, fulfill any requirements, and submit your pay app for review. --- ### **Navigating to Receivables** #### Description Start from the Projects page to locate your contract and access the Receivables tab, where all pay apps for that contract are managed. Step-by-Step Instructions (if applicable): 1. From the top navigation, click **Projects**. Locate your project in the list and click **View**. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(672).png) 2. Inside the project, click the **Receivables** tab to see all existing pay apps and invoices for this contract. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(673).png) --- ### **Adding a New Receivable** #### Description Create a new pay app by clicking **+ Add Receivable**. You can either upload an existing invoice file or enter the details manually. Step-by-Step Instructions (if applicable): 1. On the **Receivables** tab, click **+ Add Receivable** in the top right corner. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(674).png) 2. In the **New Receivable** modal, choose one of two options: **Generate from a File** — Drag and drop or browse to upload your invoice file (supported formats: PDF, JPEG, PNG; max file size: 20MB, max 15 pages). Built will automatically extract the invoice data for you. **Add Manually** — Enter all invoice details by hand. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(675).png) 3. Click **Next** to proceed. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(676).png) --- ### **Completing the Invoice** #### Description Fill in the invoice details for each line item in your Schedule of Values. You can also flag this as a final invoice before submitting. Step-by-Step Instructions (if applicable): 1. On the **Invoice** tab, enter the amount for **Work This Period** for each applicable SOV line item. If you have stored materials to report, enter those amounts in the **Change In Stored Materials** column. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(677).png) 2. If this is your final invoice on the contract, click the **gear icon** next to the **Finalize Invoice** button and toggle on the **Final Invoice** setting. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(678).png) 3. Click **Finalize Invoice** to lock in your invoice amounts. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(679).png) > [!NOTE] > Note: > > Once you finalize the invoice, the billing amounts are locked. Make sure all line item amounts are correct before clicking **Finalize Invoice**. --- ### **Uploading Documents** #### Description If you have supporting documents to include with your pay app (such as backup invoices or cost receipts), upload them on the Documents tab. Step-by-Step Instructions (if applicable): 1. Click the **Documents** tab. 2. Drag and drop your files into the upload area, or click **browse your files** to locate them on your computer. Supported formats include PDF, image files, CSV, XLS, and XLSX (max file size: 1GB). ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(680).png) --- ### **Completing Requirements** #### Description Your lender or GC may require certain documents before your pay app can be submitted — such as a lien waiver or sworn statement. Complete all required items on the Requirements tab before submitting. Step-by-Step Instructions (if applicable): 1. Click the **Requirements** tab to view all documents required for this pay app. Requirements are grouped by **With Invoice Submission** (must be completed before submitting) and **On Demand**. 2. For each requirement, click the appropriate action icon to complete it: **Signature icon** — Click to eSign the document directly in Built. **Cloud/download icon** — Click to download the document, sign it outside of Built, then return to upload the signed copy. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(681).png) > [!NOTE] > Tip > > Completed requirements will show a status indicator (e.g., **Signed**) next to the document name. --- ### **Submitting the Pay App** #### Description Once the invoice is finalized and all requirements are complete, submit your pay app for lender or GC review. Step-by-Step Instructions (if applicable): 1. Click **Submit Pay App** in the top right corner of the page. ![](https://cdn.document360.io/b8e7a68c-6af4-4b6e-8d8d-23371810eaa1/Images/Documentation/image(682).png)