Overview
The AI-powered Commitment Creation Wizard is designed to help users quickly and accurately create commitments. By streamlining the data entry process with smart data extraction, users can reduce manual input, improve accuracy, and create commitments faster than ever before.
Uploading a Contract File
Description
The first step in using the Commitment Creation Wizard is uploading your contractor or vendor documents. The system will automatically begin processing the document, identifying and extracting key data points necessary for creating the commitment.
Step-by-Step Instructions:
Step 1: Log into Built and navigate to the commitments of a specific project
Step 2: Click New Commitment to open the wizard and then upload a file in the form of a bid, contract or invoice.
Note:
G702/703 formatted documents work best for extraction.
Step 3: The system will begin extracting key fields, including:
Vendor name
Contract total
Contract date
Retainer percentage
Note:
These fields are pre-filled based on the extracted data. Users only need to review and complete any missing information before proceeding.
Step 4: Fill in remaining fields that are not present in the document and edit the values that were automatically extracted if necessary.
Completing the Schedule of Values
Description
The Schedule of Values is a critical part of the commitment and outlines individual items, tasks, or services with associated costs. The wizard will extract any present items automatically and allow the user to review and add more if needed.
Step-by-Step Instructions:
Step 1: Review the pre-populated items under the Schedule of Values section and make edits if necessary.
Step 2: Add any additional items as needed. The tool can accommodate over 100 line items comfortably.
Step 3: Assign relevant budget codes to each item. The user can assign budget codes per line item or select multiple line items and assign them all to the same budget code by clicking the Actions button. If the appropriate budget code does not exist, the user can Add New when assigning a budget code.
Step 4: Click Next once all values and codes are entered to be notified of any validation issues with the data.
Note:
You can edit or remove extracted items as needed to ensure the schedule aligns with your actual contract structure.
Finalizing and Approving the Commitment
Description
After the Schedule of Values is completed, the wizard displays additional information to finalize the commitment, including compliance requirements and vendor invitations.
Step-by-Step Instructions:
Step 1: Review the final page for compliance requirements and other contract-specific information.
Step 2: Choose to Invite the Vendor listed on the commitment immediately or opt to do so later.
Step 3: Click Create Commitment to finalize the process.
Advanced Use: Vendor Collaboration and Approval
Description
In some cases, vendors may need to verify or approve the commitment details directly. The platform supports inviting vendors to collaborate within the system to streamline this process.
Step-by-Step Instructions:
Step 1: From the final page, click Invite Vendor.
Step 2: The vendor will receive a platform invitation and can review the commitment data.
Step 3: Vendors can confirm or suggest edits before approving the commitment.
Tip:
Vendor collaboration ensures alignment and can help prevent delays during project execution.